I frequently thought Dropbox equally a simple cloud storage service that yous can use to
salve and share your files and folders. Simply equally I started digging deeper into its functionalities, I found myself nothing but wrong. This cloud service is so full of surprises and
has many more features than you already know of.
of all cloud storage solutions forth with beingness
at the same time. So, in this post, I am going to highlight diverse
hidden tips and tricks to gain command
of Dropbox and do much more than just placing files and syncing them. Allow’southward bank check them out.
iv New Dropbox Public Folder Changes You Need to Know
4 New Dropbox Public Folder Changes Yous Demand to Know
Are you lot a Dropbox user? Then y’all should know that Dropbox’s Public folder feature has received some huge…
Here is a
shortcut to each tip
that’ll be covered in this article:
- Request files from anyone, become them in Dropbox
- Preview almost whatsoever file formats
- Re-access deleted (or left) shared binder
- Bank check files’ recent activities
- Work on files as team
- Access files without Internet
- Boost synchronisation speed
- Delete files without leaving tracks
- Admission older versions of files
- Smart bookmarks with Dropbox
- Become directly download links
- Share screenshots on the wing
- Sync only files and folders you demand
- Bank check Dropbox files activities
- Auto-sync your memories
i. Request files from anyone, get them in Dropbox
If you recall only you can upload files to your Dropbox, so you’re wrong.
characteristic allows you to
collect and receive files
– big or small – from anyone right into your Dropbox. And the more interesting thing is that through this feature even the
people who don’t have an account on Dropbox tin send you lot files.
Just follow these simple steps to
asking files anonymously:
- Log in to your Dropbox.
from the left sidebar.
- Click on to
“Create a file asking”.
- Write a small-scale description of your request, and click
to fix the binder for storing the requested files. Then click
- At present
re-create the given link
and share with anyone you want to receive the files from. You lot can also enter their emails and click
to send them an invitation direct.
two. Preview almost any file format
If you got a file from a friend and
your computer tin can’t open up that file, then but upload it to your Dropbox. Its
feature tin give you a preview of many types of files including
PDF, PSD, AI, PNG, JPG, SVG, BMP
and a lot more.
You can also read and
edit your docs, sheets, and presentations
with a unproblematic integration with Office Online – a gratuitous basic version of Microsoft Office that runs in your browser.
Hither’s how to preview or edit files directly in Dropbox:
- Open whatever file in Dropbox.
- In the preview window, click on the pointer next to
- Cull among
“Microsoft Give-and-take/Excel/PowerPoint Online”
to edit the file.
3. Re-access deleted (or left) shared folder
Information technology is possible to access a
shared folder that you left
accidentally or otherwise by deleting it from your Dropbox. Just follow the steps below:
in the left sidebar.
“Folders you tin add to your Dropbox”
section select the folder that you want to re-join and click
4. Bank check recent activities of your files
If you need to update the spreadsheet you worked on before vacations, yous tin hands observe it in the listing of all recent files from
in the left sidebar. This section in Dropbox shows an updated
list of files that y’all take opened or modified recently.
You can likewise
share, download, comment, delete or fifty-fifty view previous versions
of your files straight from this option.
v. Work on files every bit squad
work in a team or collaborate with others on a project, so
is for you. This feature allows you lot to work in a team where one can share files with whole squad or selected groups, and
everyone has different privileges. And the all-time part is that
it’due south free!
Each free team
shares one team folder
with configuration options to organize and manage admission to the shared content. Y’all can also create groups to
share files or folders with everyone in the group at in one case
– quite like to Friend Lists in Facebook.
Hither’southward how to create a
new Team Dropbox account:
- In Dropbox, click the
option from the left sidebar and click
“Create gratuitous squad”.
- Enter the team’due south proper noun, choose
“Create a new Team Dropbox”
and type in your personal/work email accost and countersign for this team, then click
- Invite members to bring together your squad (if needed) and click
“Create team Dropbox”
and you’re washed.
6. Admission files without Cyberspace
you’re on the get
(i.e., using a mobile device), you may need access to some specific files. However, you may not notice an Cyberspace connection everywhere you become. For such scenarios, Dropbox’s
comes to your rescue.
For your must-have files, this is
how you can become them offline:
- In Dropbox’s mobile app,
discover the files yous demand to view offline.
- Tap the icon on right and switch on the
toggle, and Dropbox volition download the files to your device for you lot to view them without Internet.
- You tin view the offline files, by clicking on
7. Boost synchronisation speed
avoid interfering with your Net usage, Dropbox automatically throttles itself to 75% of your connexion’south maximum upload speed to
prevent whatsoever noticeable speed slowdown
for you. This means irksome upload/sync speed for you, simply here’south a trick to avoid the same.
If you’d like to
alter Dropbox’s bandwidth settings, follow the steps below:
- Right-click the
icon in the system tray.
- Click the gear icon and select
from the menu.
- Click on the “Bandwidth” tab.
“Upload charge per unit”
to speed upward the upload/sync process.
8. Delete files without leaving tracks
If you wrongly placed a sensitive file in your Dropbox folder simply
demand to delete the file urgently, and so don’t worry, y’all can do information technology by clearing the Dropbox’s cache binder. It’south a hidden binder named
Dropbox keeps a cache of files
for efficiency and emergency purposes. If you delete a file from your Dropbox, the
file may still exist held in the enshroud folder.
delete sensitive files permanently, you tin manually clear the cache using beneath steps:
- Open up the file managing director, and enter the following in the location bar and click
- This will take yous
directly to the Dropbox’s cache binder
from where yous tin can delete the files or folders you want.
ix. Access older versions of files
Dropbox stores older versions of your files for 30 days. That means you can easily
restore a file in case you lot fabricated some wrong changes
or want to check out its previous version. This feature works similar to the File History feature of Windows x.
get the old version of a file, you tin follow the below-mentioned steps:
- Click the 3 dots beside the file whose previous version you lot’d like to run into and select
- Select one of the versions to preview and click
to restore that version.
10. Smart bookmarks with Dropbox
If you always remember of
storing your bookmarks in the cloud
for having them on all your devices, then nothing tin can be a better option for this than Dropbox. A feature has at present been added to
store and sync bookmarks
by but dropping them in Dropbox.
You lot can drib URLs anywhere into Dropbox, of form, only it’south better to create a bookmarks binder to
store all URLs at a single identify. Delight do note that Microsoft Border, unlike Google Chrome and Mozilla Firefox, doesn’t back up the drag-and-drib feature in our tests.
Here’s how you can hands store and sync bookmarks using Dropbox:
- Create a new binder named
in Dropbox (or whatever proper noun you prefer to use).
- Drag the
little icon shown left of location bar
in your browser to the Dropbox tab or window, and driblet the link into the
eleven. Become straight download links
Whenever you click on a Dropbox link,
your browser displays a new page
with the file and an option to download the file. In that location’south a play a joke on, notwithstanding, that forces the browser to
first downloading the file immediately
instead of displaying the folio starting time.
If you wish to
download the file directly in one go, then just change the Dropbox link having “dl=0” query parameter at the end to
and it will get a
direct download link.
12. Share screenshots on the wing
If you’re tired of
taking screenshots, dragging them into Dropbox
and and so sharing its link with others, then here’due south a quicker way of sharing screenshots using Dropbox. You lot’ll besides love this pull a fast one on if yous
apply some third-political party tool to share screenshots with others.
All you lot need to do is enable
Dropbox’south screenshot sharing feature, as given beneath:
- Right-click the
icon in the system tray.
- Click the
icon and choose
- Switch to the
“Share screenshots using Dropbox”
- Now take screenshots using
keys and Dropbox volition auto-save them to
and copy its link to your clipboard automatically, which you tin can apply to
share the screenshot quickly than e’er.
13. Sync required files and folders but
is a characteristic of the Dropbox client that allows yous to select and sync only the folders you lot wish to sync on your computer. Information technology’southward particularly handy if y’all desire to
save storage space on your system
or to save your Internet connection’southward bandwidth.
enable the Selective Sync feature, delight follow the given steps:
- Correct-click on the
icon in the system tray.
- Click the
icon and select
- Switch to the
- In the Selective Sync window,
uncheck any folder
that you lot don’t need to sync to your computer’s hard bulldoze then click
push and printing
Whatever folder that you
deselect in above step volition be removed from your computer, but will exist available through dropbox.com and on your other devices, of course.
14. Check Dropbox files activities
log enables you to view
information about various activities
happening in your Dropbox. The event log helps yous
track the events
like when yous create, share, delete and restore files and folders. The log lets you
filter the events according to category and appointment, and also allows sorting the log entries for easy viewing.
Hither’southward how you tin can view the Dropbox’s event log:
- In Dropbox, click
in the left sidebar.
- You’ll see a
timeline of events or activities
of your account.
15. Auto-sync your memories
Dropbox lets you
upload your photos and videos
and view them in an
without using whatever tertiary-party tool. Using this feature, you can cheque out the photos/videos stored in your Dropbox
without the need of downloading
them get-go. Hence, you can use your favorite cloud as the go-to storage space for
safe-keeping your precious memories.
view your photos/videos in Dropbox, follow these steps:
the photos to Dropbox.
- Open dropbox.com and choose
- Hither y’all’ll see all your
photos organized as a gallery.
Sync data of portable apps
synchronize whatever data on your computer
and that’s fifty-fifty true for your app or browser information across multiple computers. Every time you lot brand a change in the binder, your Dropbox volition
car-sync the changes to its cloud
and your other devices.
Using the same characteristic, yous can simply
sync the data or settings
of whatsoever portable app across your diverse computers for like shooting fish in a barrel usage. Imagine having all your
bookmarks and history on all of your devices without logging in to Chrome
or using Firefox Sync.
Here’south how y’all can sync a portable app’s data or settings. Nosotros’ve taken
Thunderbird equally an example
but you can utilize beneath steps to whatever portable app:
- Download the portable version of the app (here, Firefox Thunderbird).
- Install the portable app in the
Launch and use the portable app every bit any other software
and Dropbox will sync all your data or configuration changes with all your computers (via Dropbox’south cloud).
That was all about the diverse less-known aka clandestine tips and tricks to make the best use of Dropbox to
solve your everyday bug
and meliorate your productivity.
Do you know more such tips and tricks to do more than with Dropbox? How you employ Dropbox in your life? Please share with us through the comments.