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It’s difficult to ensure that you have a productive week. According a report conducted past the Academy of California, yous need one-half an hour to refocus after being interrupted during a task. Online distractions are increasing and with them, the solutions to increase productivity are changing. Avoiding online and “IRL” distractions are just the tip of the iceberg though.
Multitasking and crammed task lists as overwhelm everyone.
1. Optimize your plans
GTD (Getting Things Washed) is a method to assistance you prioritize your plans. Writer David Allen states that it’s possible to have a long to-do list and yet take a productive week. The planning process is what matters. Using GTD to plan out your calendar week lets you focus on meaningful tasks instead of on the amount of tasks..
The key is that you already know what needs to be prioritized. However, the results are dirty because of a lack of focus and non intentionally writing out your task list at the beginning of the week.
2. Focus on one thing at a time
So, I’k writing a blog post and I’m stuck trying to track down a source to a study. Every bit if on machine-pilot, I open upward the tab where my email sits and skim through all the unread mails I accept. You know, like a FOOL. fifteen minutes laissez passer and I tin can’t remember what I was doing and movement onto something else completely unrelated.
Having a lot of things to do isn’t unsafe, multitasking is.
Leadership speaker Peter Bregman wrote of the dangers of multitasking in everyday life. Work tasks are no unlike. GTD’due south first step is about writing what you lot need to get done first and so it doesn’t distract you during other tasks. Distractions are plentiful enough as it is, and therefore, information technology’due south important to empty your mind and work with intention.
It’due south non possible to eliminate multitasking in every situation, but by consciously refusing to appoint with it, you tin can take a much more productive week.
3. Review your weekly progress
Choosing a few key plans for the week is not easy at offset. What helps is reflection at the end of each calendar week. Was what yous did important and worth one total week of work? During the week, whenever something gets done, don’t only delete it or tick it as done, just write it downwardly as Progress.
On Friday, await at your Progress list and report each particular. Could you lot take washed something better? Echo the process weekly, learn and iterate.
You’ll soon get pretty good at list your key goals.
4. Communicate when issues come up up
Not everything you programme gets washed. Quite often there are external reasons. Things go stuck or delayed. Don’t procrastinate on things you can’t solve yourself.
Ask for help from your manager, your team mates, advisors or anyone else.
You tin utilize the weekly review process to aid you. Weekly reviews crave y’all to finish your tasks on time. If yous do not end them, yous need to record it both for yourself and others.
A Plan e’er becomes a Progress or a Trouble.
5. Learn to say “no”
Exist picky. Because something can exist washed, it does not mean it must be washed. Exist mindful of your goals. Take a minute or ii to recall whenever someone asks you to do something or you start writing something downwards as a to-do.
Kickoff saying no to many of the things and focus only on selected plans. Get out out unimportant things. Practise but the large things.
6. Plan your week on Friday afternoon or Mon morning
Reflection each Friday is important. Planning your next week on Friday evening before leaving work is fifty-fifty amend. Yous’ll keep your weekend worry-free and you can start right away on Monday morning. Many managers do their weekly planning on Sunday evenings, yet Friday evening would exist more productive.
vii. Focus on the results, not the process
Looking at our to-practice lists, we frequently write downward not measurable results to be accomplished but deportment or processes. Consequently, quite often it is hard to say if the task has been achieved or not. If possible, try to focus on results instead. This way it will be much easier to declare a goal achieved and move on to adjacent big weekly objective.
In a team environs, always explain to others why you take called one goal over another and how your resources are divided. When your plans get accomplished, communicate the progress. Expect others to do the same. Whenever a challenge comes up, share that as well.
It helps both with getting feedback from others too as keeping the team on the same folio. A weekly paradigm is often ideal for these 3. Use either e-mail, Google Docs, or a specialized tool similar Weekdone’s weekly reporting.
9. Write up your week based on your GTD priority items
People who take different responsibilities can dissever their week into v days of different work areas. So stick to them each calendar week. Communicate your days’ focus to your co-workers likewise.
When Jack Dorsey, co-founder of Twitter and CEO of Square was doing 80-60 minutes work weeks between the 2 companies, he was very strict about his daily planning. Then he themed his 5 days like this:
- Monday: Management meetings and “running the visitor” piece of work
- Tuesday: Production development
- Wednesday: Marketing, communications and growth
- Thursday: Developers and partnerships
- Fri: The company and its civilization
10. Don’t overload others with too much data
You would not want others to disturb you and waste product your time. Existence interrupted, be it via east-mail or meetings, is an abrasive waste of fourth dimension in any squad. Be nice to others and whenever possible, do not e-mail or IM them, do not phone call for another meeting.
All in all, yous can relish your daily piece of work much more by limiting yourself to a smaller number of important goals and executing those really well. Keep it uncomplicated. Declutter. You’ll do more than by doing less.
To program your productive week and monitor progress, effort out Weekdone. The status report service is free for individual utilize and teams of up to three people. For others there’s a 30 days free trial.