Get Organized 5 Apps To Make You More Productive At Work

You’re running a million miles an hour, trying to hold down a tight schedule full of tight deadlines on a tight transport. From messages to meetings to managing meddlesome minutiae, these 50 apps can aid you piece of work wonders with your otherwise limited time.

E-mail And Communications


Unify Your Inboxes

If you lot’re like most people, you’ve signed up for at least a handful of email services.
(Android, iOS) does an impeccable task of tying popular e-mail offerings together into one powerful, feature-filled app. It’ll handle your corporate mail with ease, forth with Gmail, Yahoo, iCloud, and a host of others, and yous tin can salve messages to big-name annotation taking, listing making, and CRM services.

Keep In Touch With Your Squad

Instead of relying on a mish-brew of email, instant messaging, text messaging, and phone calls,
(Android, iOS, web) does a good job of streamlining things downwardly into a real-time communications tool that tin hook into a heaping helping of pop third-political party services. Y’all and your squad hash out topics in different virtual channels total of updates, images, files, tweets, and links that are open for all to see, which can help keep anybody on the same page. The gratis offering lets you ready an unlimited number of users, archives 10,000 past letters, and tin can integrate with up to 10 services (here’s the total services list).

Procrastinate Smarter, Non Harder

(web) lets you lot temporarily clear messages out of your inbox to return at a time and appointment you specify. It’s a dead-simple way to plow messages into individual reminders. You can also use it to prewrite letters and schedule them to be sent later as well. Want that client to call up y’all’re working hard on their big, important projection? Schedule an e-mail to send out at 3:30 a.m., fifty-fifty though you’re writing it at 2 p.thousand. They’ll think you lot’re burning the midnight oil, even though you’re really burning a grilled cheese before a Netflix binge. The free version lets you play God with x messages each month.

Never End To Answer, “Where Are You?” Again

(Android, iOS, Windows Phone) is a unproblematic but powerful manner to share your location with people for upwards to 4 hours at a time–perfect for keeping your team informed well-nigh your whereabouts without having to constantly update them manually. Your invitees go a text message or email with a link they can utilize to rails y’all, and they don’t demand to take the Glympse app installed themselves, which is a big selling point.

Snag A Temporary Phone Number

(Android, iOS) to prepare a dispensable phone number while you’re interviewing candidates or collecting bids on projects–particularly those posted on publicly accessible sites. You lot get a gratis number to start with, which forwards to your main number simply tin can have its own separate voicemail greeting. You can render calls using your virtual number so you don’t reveal your personal number, and in one case your project has wrapped upward, y’all tin can torch your burner number to avoid beingness inundated with telephone calls.

Talk Like You lot’re Texting

(Android, iOS) blends the straightforwardness of text messaging with the expressiveness of phone calls. The app lets y’all swap 12-2nd phonation messages back and along between your colleagues, either individually or in a group. The dwelling screen shows little round bubbles with each of your boyfriend Cord users’ faces, along with how many letters yous have from each. Tap each person to listen to their messages and then concord downwardly to respond.

Make And Take Calls Every bit Though Yous’re At Your Desk

If you lot work for a large-ish company, chances are you’ve got a fancy Avaya phone on your desk-bound. If you do, you might be able to use the
Avaya one-X Mobile
(Android, BlackBerry, iOS) app to route calls to and from your smartphone while your clients are none the wiser. Y’all tin can look up colleagues via your business’s phone directory and bargain with your voicemail while on the go besides.

Create Quick Groups

Should you find yourself working on project subsequently projection, each time with different people, check out
(Android, iOS, web, Windows Phone). Assuming everyone knows how text-bulletin works (correct? correct??), you’ll be able to rapidly cobble together a private chat room where you can meet with coworkers, contractors, vendors, and clients. In one case you’ve wrapped upwards one project, eighty-six the room and start over with your next group.

Harness Your Inner Nextel

Relieve the glory days of push-to-talk service.
(Android, iOS) turns your phone into a walkie-talkie, letting y’all and your work buddies instantly bandy intel to and fro. If y’all’re at an outcome, for instance, you can add text, photos, and location information for some additional color, and if nobody’due south home on the other end, you can go out sometime-schoolhouse voice letters for them to listen to later.

Transport Cocky-Destructing Notes

(web) helps y’all transport messages electronically without leaving a paper trail. Simply write a note in the site’due south Postal service-It-like interface and you lot’ll be provided with a unique URL. Send the URL to your recipient via electronic mail, text message, or any other method, and once they click the link, they’ll accept admission to the note, just the link and its bulletin will get killed off for anyone who tries to access it in the future.

Scheduling And Meetings


Go Your 24-hour interval Together Before Fifty-fifty Getting Out Of Bed

Load up
Sunrise Calendar
(Android, iOS, Mac App Store, web). It makes keeping a calendar . . . fun? Maybe not fun, merely information technology definitely makes it non awful. Sunrise plays nicely with Google, iCloud, and Exchange calendars, connecting to your various accounts–Facebook, Twitter, Evernote, LinkedIn, and a host of others–to automatically pull in pertinent info for you. You lot’ll get birthday reminders, travel updates, weather forecasts, and maps to road yous to your adjacent appointment. Calculation entries is a snap, too: just blazon in plain English (“Bike ride tomorrow at noon in Boston”) and the app volition parse your meaning.

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Schedule Meetings When People Tin Actually See

(Android, iOS) not but hooks into the nigh popular agenda services, it’ll pinpoint everyone’s open time slots in order to schedule meetings when it’s almost user-friendly. Setting meetings up entails little more than entering invitee email addresses, it takes fourth dimension zones into account, and in that location’s a natural-language component that lets you enter things like “breakfast with John on Tuesday morning.”

Set Upwardly Dead-Simple Conference Calls

Take a wait at
(Android, iOS, web). You can host an unlimited number of conference calls with up to 10 callers at a time, and at that place’s built-in call recording so y’all can play the calls back afterwards. Guests can call in the old-fashioned manner or connect to the conference via the spider web or mobile apps, which sport some additional features such as higher-quality audio. And the conference organizer has access to a nice spider web-based dashboard, with the power to mute individual guests or text with each ane privately. Not too shabby for nix dollars.

Get The Low-Downwards On Attendees

If you detect yourself walking into a meeting with people you’ve never met, give
(iOS, Spider web) a attempt. A few minutes earlier your meeting is supposed to starting time, the app will surface relevant info most attendees, pulling data in from hundreds of bachelor sources–social apps, news articles, and more. Consider it a system for automated 1-pagers that yous can use to your advantage.

Make Presentations Pop

(Android, iOS, spider web) helps you create engaging, cloud-synched presentations that you lot can admission from all sorts of devices. Companion mobile apps let yous do your presentations while you’re on your way to your meeting and control your presentations on the large screen once you’re in that location. You tin even stream your presentations to remote attendees who can’t brand meetings in person. The gratuitous version lets you lot create publicly viewable presentations, so yous make certain y’all’re not outing any sensitive company info.



Tag-Team Your Docs And Spreadsheets

(Android, iOS) injects a human element into an otherwise ho-hum pasttime. Information technology’due south a relatively fully featured document and spreadsheet app that lets you and your cohorts work on things at the aforementioned time, tied together by a real-time chat system used to keep in touch on aslope your documents. Files can be pulled in from popular deject storage services and exported to Word, PDF, and Excel formats when they’re finished.

Quit Repeating The Aforementioned Tasks

Cheque to see if they tin be automatic with

(Android, iOS, spider web). The app works like a digital Rube Goldberg machine, connecting popular online services with one some other. Let’s say your dominate wants you to add every tweet y’all transport out to a spreadsheet. Bo-ring! Formerly known every bit IFTTT–which stands for If This, Then That–the app can exercise that for y’all automatically so y’all don’t have to copy and paste tweets all day. And let’s say the same boss wants to become an electronic mail from you every time you lot add a new upshot to the visitor calendar. Yep: that can exist automated as well. It’s great for dealing with one-time-schoolers who e’er desire to be “kept in the loop” without requiring a whole lot of effort on your office.

Digitally Detox

The tried-and-true

(Android, Kindle Burn down, Mac, PC) scours your computers and mobile devices for excess grime–temporary files, cookies, former apps, and more–to make clean out the cobwebs and, in turn, speed things upwardly. Gratuitous versions of the app care for you to as-needed cleanups, which are plenty effective; paid versions offering real-time monitoring, automated updates, lost file recovery, and premium support features.

Certificate Everything

Microsoft’s free
app (Android, iOS, Windows Phone) is a note-taker on steroids that lets yous type, handwrite, audio-record, snap photos, and more than. Notes are saved and synched across devices, with different formats available–checklists, research, meetings, lectures–based on what you’re looking to exercise.

Fabricate A Form, Fast

Forget paper. If yous need to whip upwards a form on the go,
(Android, iOS) is worth a expect. The app lets y’all cobble together custom forms–invoices, expense reports, checklists, work orders, and more than–and sports additional features such equally signature capturing and cloud synchronization. At that place are more than v,000 prebuilt forms for you to finesse as yous see fit.

Install A Ton Of Windows Apps At In one case

(Windows) for a great click-and-choice pick of popular Windows apps. Whether you’re setting upward a new calculator or want to update a bunch of your apps to their latest versions, the site will build you a customized one-time installer that packages up the programs you want and installs them all in ane roughshod swoop: No need to go from site to site, sit through download afterwards download, or weather installation after installation.

Get To Know Your Phone Better

Chances are, you probably haven’t fully tapped into all your phone’south features.
(Android, iOS) provides Android- and Apple-specific versions that run down notable features, recent updates, and provide how-to articles that you can utilize to really get into the nitty-gritty of that handheld reckoner that’due south always in your pocket.

Beef Up Your Brand

Like nearly businesses, it’s completely reasonable to think that much of your marketing strategy relies heavily upon popular social networks. Try
(spider web) to manage your Facebook, Twitter, LinkedIn, and Google Plus accounts. Yous can blast an update out to multiple accounts at the same time, or employ the handy scheduling tool to dole your musings out at predetermined times. The costless version lets you connect up to 5 accounts and schedule up to 10 updates.

Grab Screenshots In Seconds

(web) is a slick, lightweight screenshot tool that works with just nearly every browser to quickly take hold of whatsoever’s in your browser window. You lot can save the visible section of the page, the entire page, or a selection of your choosing, all with a single click. Once yous’ve got what y’all need, you tin can download it as an epitome file, as a PDF file, or print it out.

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Keep All Those Passwords Straight

If you lot use the same password for everything (don’t practise it!), bank check out
(Android, iOS, web). It’s a password manager for mobile devices and desktops that keeps track of all your logins, automatically entering your credentials as you surf. The app will automatically generate new, super-strong passwords for yous and can lock itself down if you lose your phone. The free version is express to i device at a time.

Protect Your Email Address

Stop trading your email address for free stuff!
(web) lets you lot create a onetime address that disappears after y’all’re done with it–perfect for those quick-hit deals, downloads, and promotions. At that place’s no signup or passwords involved–past MailDrop’s access, it should non be used for sensitive email–and yous can store upward to 10 messages should you need to engage in a bit of back and forth with your recipient. Leave your temporary mailbox untouched for 24 hours, and it’ll vanish forever.

Convert Videos With Your Optics Closed

With several competing video formats out in that location, it’south hard to please everyone. Thankfully,
Any Video Converter
(Mac, Windows) makes it easy to convert a video from one format to another–or several videos from one format to another. Drag your videos into the app, and select from more than 150 possible output formats, all thoughtfully categorized for specific devices, web formats, and offline formats. And so hit the Convert At present button, take hold of a loving cup of coffee, and . . . well, that’s nearly it.

Permit Your Phone Blazon For You

You lot’ve never really had a way with words, and scratching out screeds on a smartphone can be maddening. Try
(Android, iOS) as a keyboard replacement. The more you use it, the more it learns about how you blazon, including the ability to pull data from pop cloud-continued services you use in order to return incredibly personalized predictions. Just type your first word and the app will suggest the next one right above the keyboard.

Surf Freely

The popular
(Android, iOS, Mac, Windows) service provides a complimentary, unlimited (albeit advertizement-supported) VPN connection that you lot can employ to sidestep blocked sites and surf anonymously. There’s no signup required, making this one of the easiest–if not
easiest–VPN tools effectually.

Sync Your Stuff

At that place’s no shortage of file-shuttling solutions, just
Daemon Sync
(Android, iOS, Linux, Mac, PC) is worth a await, thanks to its sheer simplicity. Load the app up on your phone and install the agent on your PC or Mac, and every fourth dimension your devices are on the aforementioned wireless network, your telephone’s photos, videos, and other files you lot specify will seamlessly synch with the computer and get passed along to other mobile devices you have.

Troubleshoot Your Connection

Slow Internet? Maybe it’s actually slow, or maybe your device is acting up. Rule one of them out with
(Android, iOS, web). The service will connect you to a nearby test server and so y’all tin can double-check your upload speeds, download speeds, and ping, with information relayed to you via a absurd-looking speedometer.

Save Your Information

Few things sting more than a nice American data overage. In that spirit,
(Android, iOS) works to preserve your precious information allotment. Tell the app how much you’ve got to piece of work with each month, and it’ll compress various image files while yous’re connected to your mobile network with smart tricks such as non loading images in your spider web browser unless you scroll downward to the point that they’re in view.

Scratch Out Some Designs

If yous’re not ready to tackle complicated prototyping and wireframing software,
(Android, iOS) might be right up your aisle. Short for Prototyping on Paper, you sketch your thought out on paper, snap a photo of it, so trace effectually the elements on your phone to quickly create a digitized version of your design that yous can dispense as though it’s a live interface.

Edit Images Without Breaking The Bank

Photoshop may be powerful, but information technology’s besides expensive.
(Windows) is free and features a lot of the same functionality, including a clean, straightforward interface and born effects along with the ability to use layers. There’s a vibrant user community as well, which offers up helpful tutorials and plugins to extend the program’southward functionality.

Minimize Downtime

Like information technology or not, your website is probably going to crash in one case in a while.
(web) can keep an center on your site effectually the clock, sending you lot an email if your site goes down, and sending another one once it’southward back up. The free plan lets you monitor up to three URLs at a fourth dimension, and checks in every 30 minutes, while inexpensive paid plans shorten the check-in fourth dimension to 5 minutes.



Get Your Ducks In A Row

When it comes to keeping rails of life’south many, many tasks,
(Android, iOS, web) offers plenty of options without being overly complicated. Y’all can even forwards an electronic mail message to plough it into a job–the 21st-century equivalent of stuffing Post-Information technology notes all over your desk-bound. And all your notes, tasks, and to-dos synchronize with the web-based version of Any.practice so you can access them from just almost anywhere.

Put Paper In Its Place

(Android, iOS) helps y’all digitize the mountain of paperwork, receipts, and takeout menus threatening to split your desk in half. This very unproblematic simply effective scanner app lets yous capture images as PDFs that you can email to yourself or save to Dropbox, Evernote, Google Drive, Box, and other pop cloud storage services. You can salvage documents in black and white or color, and yous tin string several snaps into unmarried documents if you’re working with multiple items that belong together.

Have No-Fuss Notes

(Android, iOS) focuses on letting you have quick notes without worrying too much most organization. All your notes are searchable and synch to other devices, with a born to-do listing to aid you stay on track if you need to go certain tasks done. If yous’re not naturally super organized, this tin be a expert first step towards a slightly less messy lifestyle.

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Group Your Google Tools

(Chrome, iOS) pulls your Gmail, Google Agenda, and to-do list together into i handy dashboard. It turns your email messages into actionable items and serves them upwardly in the center column of a distraction-costless interface, flanked on either side by your projects and your agenda. The iOS app lets yous add new tasks via Siri as well.

Whiteboard Together

Finally, a way to feel the white-knuckled thrill of a . . . well, information technology’s yet whiteboarding. Fifty-fifty if you’re not in the aforementioned room as your colleagues, you tin share a real-time virtual whiteboard with
(Android, iOS). Add together text and doodles as a group, and when yous’ve finally gotten all your ideas downwardly, your whiteboard tin can exist emailed around as a set of images or even edited later if you need to make some changes.

Running Your Business organisation


Go Your Site Up And Running

Go with
(Android, iOS, web). The freebie account sports a slick drag-and-drib interface with enough of starter templates, gratuitous hosting, and the ability to sell upward to five e-commerce products (Weebly takes a 3% cut of each sale). The mobile apps brand updating your site with new content and sharing it on social networks a cakewalk as well. You can fifty-fifty build your site entirely from your phone if yous’re feeling adventurous. Weebly is a skillful option for people who know they need some sort of web presence but don’t desire to put too much time and effort into dealing with one.

Find An Office On Demand

(Android, iOS) helps you forgo the expense of a fixed office, offer up “spaces” that can exist rented out around the city for a half hour at a time. Encounter with a client, answer to e-mail while you’ve got some time betwixt appointments, or just get off your feet for a scrap. Spaces can exist unlocked with your telephone and sport Wi-Fi, power plugs, and charging docks. The service is currently available in New York, San Francisco, Boston, Montreal, and Ottawa, with additional cities on the way.

Brand Your Mark

You don’t have to read a stack of books or sit through grad schoolhouse to make sure your marketing’s on signal.
(Android, iOS) is a handy Google-built app that dishes up easily digestible lessons and tips that you can peruse whenever you take a few minutes to spare. Topics include advertising, content, blueprint, marketing, and more.

Don’t Get Delayed By Deliveries


(Android, iOS) to track your packages from big-proper noun retailers Amazon, All-time Buy, Nordstrom, Walmart, and several others. The app automatically plucks your purchase info from your email account and serves up a trackable map of your detail as it makes its way to your house. Best of all, after you’ve bought something, Slice will alert you to price drops that fall within the retailer’s adjustment window, making it piece of cake to relieve on stuff after the fact.

Seal The Deal

If you lot need to make sure your legal bases are covered, use
(Android, iOS). This app helps yous whip up contracts that you lot and another party can sign on the spot. There are preselectable templates bachelor that y’all can customize to your liking. Contracts tin can be signed and then sent electronically for signatures too.

Get Your Clients To Pony Upward

Load up
Zoho Invoice and Time Tracker
(Android, iOS, web, Windows Telephone). Easy-to-create invoices get height billing here, but Zoho adds some squeamish extras like time- and expense-tracking, recurring bills, and connections with online payment processors. The mobile app handles just about everything that the web-based version does, with a straightforward layout and similarly robust feature set. You lot tin can neb up to five clients using the costless version.

Estimate Your Windfall

When tax flavor draws nearly, go an thought of how much moola you’re getting back or–gulp–how much you’re going to owe.
(Android, iOS), from pop tax training provider TurboTax, asks you lot for some basic info then estimates the final tally. But enter your filing status, your income, and whatever tax breaks you lot’re expecting, and picket the dial at the meridian of the app (hopefully) move from red to dark-green to indicate that a refund is headed your way.

Keep Your Finances In Club

The piece of cake-to-use
(Android, iOS) app helps you corral all your financial accounts–banking, credit cards, loans, and more–to present you with a nice overview of how much money you have. Equally far equally taxes go, the app does a skillful job of breaking all your purchases downwards past category and then that you tin detect diverse deductions without combing through statement after statement from each of your financial institutions.

(Re)encompass Your Tracks

Business organisation mileage tin can be a big write-off, so a good tracker similar
(Android, iOS) is a must. The app can auto-log miles for yous by using your phone’s GPS, or you tin can manually add together entries for past trips. It’ll evidence you how much of a deduction y’all’ll get–rates are currently 57.5 cents per mile–and entries are stored in IRS-friendly formats. The app lets you lot log twoscore drives for free every month; monthly fees beginning at $half-dozen thereafter.

Make A Programme To Aggrandize

Centro Business Planning Tool
(Android, iOS) if you’re looking for some guidance when cobbling together a new business programme. The app steps you lot through a series of questions that cover finances, operations, your value proposition, target markets and more. The app is structured as a string of activities; once yous complete them all, you’ll have yourself a nice little concern plan to work with.

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Get Organized 5 Apps To Make You More Productive At Work