Get Organized 5 Simple Steps For Getting Started With Gantt Charts

A Gantt chart is a great tool for job management, project planning, scheduling, and progress tracking.

In case you have questions almost these diagrams, hither is the complete guide to Gantt charts that covers nigh of them.

  • What is a Gantt chart?
  • The history of a Gantt chart.
  • What is a Gantt chart used for?
  • What information is included in a Gantt chart?
  • Case of a Gantt nautical chart.
  • How to create a Gantt chart?
  • Advantages and disadvantages of a Gantt chart.
  • Where to use a Gantt nautical chart?
  • What is a Gantt chart template?

Every bit yous see, with a Gantt chart, yous will know what piece of work has to exist done, electric current work also as what has already been achieved. It also helps keep track of the progress of your plan or projection and be aware of all the deadlines in accelerate.

The history of a Gantt chart

The “Gantt” in this expression stands for the concluding proper name of its creator – Henry Gantt, an American mechanical engineer, and direction consultant. He designed a diagram and further published articles about his invention in 1910 and 1915. At that time, those charts were completely novel.

Surprisingly, merely a diagram itself was introduced fifty-fifty earlier, in 1896, by Karol Adamiecki, a Polish economist, engineer, and management researcher. All the same, he simply managed to publish his first work in 1909. Later on, in 1931, he published a more widely known article where he described the harmonogram – he called the chart like this.

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The reason why the Gantt chart is named after the American engineer and not the Polish one is quite obvious. Henry Gantt spoke and wrote in English, while Karol Adamiecki published his articles in Smoothen and Russian.

The history of a Gantt chart in a few dates:

  • 1896: Karol Adamiecki designs a means of displaying interdependent processes. He calls information technology a harmonogram.
  • 1903: Henry Gantt defines a chart to increment the visibility of production schedules.
  • 1903: Adamiecki’due south invention causes a stir in technical circles in Russia.
  • 1909: Adamiecki publishes some articles in Polish describing the diagram.
  • 1910-1915: Henry Gantt farther develops the diagram, publishes articles describing them, and popularizes them.
  • 1931: Adamiecki publishes his more than known article virtually the harmonogram in Smooth and Russian.
  • Today: a Gantt chart is one of the most popular tools in projection direction.

What is a Gantt chart used for?

A Gantt nautical chart is used to cover several project direction issues. However, one of them is central.

The purpose of a Gantt nautical chart is scheduling.

With its help, y’all can easily schedule every phase of a programme regardless of its elapsing with clearly divers starting time and stop dates.

In improver, a Gantt chart helps identify milestones – significant events in your projects with no duration – and deadlines.
Don’t want to miss a date? The Gantt diagram is your solution!

With the advance of online Gantt nautical chart tool, the chart becomes a handler in other situations. In item, it helps manage resource, cost, and collaborate betwixt team members.

Put it shortly, a Gantt chart is used for:

  • Task scheduling.
  • Identifying milestones.
  • Keeping runway of deadlines.
  • Keeping track of progress.
  • Connecting tasks with dependencies.
  • Collaboration.
  • Resource management.
  • Toll management.
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What information is included in a Gantt chart?

A typical Gantt chart should include the following information:

  • Tasks, their duration, status, and priority.
  • Start and cease dates.
  • Progress.
  • Timeline with the time scale.
  • Milestones.
  • Dependencies between tasks.
  • Deadlines.
  • Disquisitional path.

A robust Gantt chart tool that is able to cover near of the needs of project managers will likewise include:

  • Assignees.
  • Estimations.
  • Resource workload: who works on what tasks, who is overloaded, who can be given more tasks.
  • Costs.
  • Options that allow customizing plans.
  • Comments, attachments, notifications for teamwork.
  • Baselines.
  • Templates.
  • Auto scheduling.

Then,
if you need an respond to the question “What are the primary features of a Gantt chart?”, merely await in a higher place – these features help build solid projects and organize all the teamwork.

Instance of a Gantt chart

Here is how GanttPRO online Gantt chart maker – one of the most robust and intuitive tools in the marketplace and a perfect case of the diagram – looks like.

Example of a Gantt chart in GanttPRO online Gantt chart software

In GanttPRO as well as in some other tools you volition find lots of Gantt nautical chart examples for different spheres.

How to create a Gantt nautical chart?

Fortunately, this is not even a point to consider when you build a project considering mod solutions make this process easy and enjoyable.

Of course, applications differ and range from hard-to-manage solutions to intuitive software with like shooting fish in a barrel-to-empathize UX/UI design.

Creating a Gantt chart is uncomplicated.

Information technology is simple unless y’all take non designed for Gantt chart building solutions. Like Excel. Or powerful merely not mod like MS Projection.

In general, you demand to follow four simple steps in order to create a Gantt chart:

  • Add tasks.
  • Ascertain dates for tasks and the whole calendar.
  • Connect tasks with dependencies.
  • Assign tasks.

Can I make a Gantt chart in Excel?

Unfortunately, you lot can. Why unfortunately? Considering Excel was not designed for creating Gantt charts, particularly dynamic ones.

In case you have time and want to do it, here is a guide on how to make a Gantt chart in Excel.

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How to create a Gantt chart in MS Project

MS Project allows working with Gantt charts and offers hundreds of features. However, this tool is too complicated and requires too much time to learn it.

From this MS Projection tutorial, you can learn basic instructions, particularly, on how to make a Gantt chart in MS Projection.

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How to create a Gantt nautical chart in PowerPoint

Moreover, you lot tin can make a diagram even in some unexpected tools. One more Microsoft product can practise that likewise.

So, if you are upward to it, you lot tin can notice how to create a Gantt chart in PowerPoint.

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How to utilize a Gantt chart?

It is very like shooting fish in a barrel to utilize a Gantt chart equally a diagram itself is simple to read even so it is very powerful. Exercise not be surprised simply:

You will be able to create and manage your chart with no specific knowledge.

In case yous decided to create one in online software (it is 21-st century and I won’t expect anyone to make information technology in whatsoever other style), it largely depends on a tool you’ve called. Anyway, information technology is equally simple as ABC.

Why is it simple to use a Gantt chart?

This bar chart is the perfect way to visualize tasks, milestones, and dates, equally well as connect tasks with dependencies. Also, information technology hands allows post-obit deadlines of your project.

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You see: a Gantt chart shows the near crucial elements of a project. And it is very like shooting fish in a barrel to use it in project management.

When to use a Gantt chart

Use information technology when you demand to program whatever event both personal and team: preparation for an examination, apartment renovation, wedding grooming, house edifice, in marketing campaign and software evolution, and much more. If yous take tasks with certain timeframes and goals to achieve – meet a Gantt chart.

Advantages and disadvantages of a Gantt nautical chart

Information technology is highly likely that now you call back something similar “Wow, what a slap-up tool it is! Aren’t there any disadvantages?”

As anything in our globe, a Gantt nautical chart is reviewed from different perspectives.

What are the advantages of a Gantt chart?

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  • Information technology is transparent, clear, and structured

Imagine that y’all need to promote your brand to increase sales book. You will probably be scared from the very starting time as it is difficult to define where to start and how to measure deliverables.

A Gantt nautical chart allows breaking down projects into smaller pieces that can accept from a few hours to a few days.
The more than you chunk, the higher the chances are to complete a projection equally each task is clearly defined. This is a critical advantage of a Gantt nautical chart in project direction.

  • It allows connecting tasks

You inappreciably find a projection where tasks exist separately from each other. Usually, they are presented in certain orders. For example, a finish date of one chore gives a first to the other.

In a Gantt nautical chart tool, you lot tin can easily connect tasks with dependencies to bear witness the human relationship between them.

Let’s take an instance.

You need to plant a tree. With the assist of the diagram, you lot will exist able to connect interdependent phases.

Dig a hole



place a tree



straighten it if needed



fill the hole



advisedly handle information technology if needed.

This consequence of events shows that you can’t beginning with the concluding activeness as it is dependent on the previous ones.

  • It can exist shared for presentation

Robust Gantt chart solutions provide with the Sharing and Export features equally one of the benefits. They allow showcasing plans, current or any other states of a projection to anyone exterior your team: stakeholders, clients, customers, etc.

  • It keeps motivation and focus

In one case a project programme is ready, this becomes a point of reference for you and your team in case y’all manage a team project. This is like the unmarried source of truth that helps to avert a project scope creep.

Also,
some people piece of work more efficiently when they have everything structured in one place and where the progress, goals, and results are shown with a articulate focus and no ambiguity.
And remember most resource allocation: it will keep project participants motivated as the tasks assigned to them are clearly divers.

  • It is good for collaboration

Team projects can’t exist without collaboration. Forget about success if there is no collaboration in your schedule.

A cut-border Gantt nautical chart generator is no longer a place for tasks and dates. Information technology is far more than that. Tasks always demand to be commented and fastened with necessary documents as well equally project participants need to be constantly notified about assignments, deadlines, and other updates.

A Gantt diagram can become a hub for all project-related information and advice.

  • It allows allocating resources properly

Without resource, one can hardly imagine a projection. Those resources tin be real or virtual and they need to be properly managed.

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The resources workload feature helps managers avoid situations when some resources are overloaded and some are complimentary for performing tasks.

Proper allocation leads to proper budget management.

  • It shows the critical path

A disquisitional path is a feature that shows the connection of the most of import tasks needed for a project to be timely completed. If one task from the critical path on a Gantt chart is delayed, the whole project will be delayed too.

GanttPRO is online Gantt chart software that helps thousands of individuals and teams manage their tasks, deadlines, resources, and costs. Great for communication and collaboration on a project.

Try GanttPRO for free!

Disadvantages of using Gantt charts

  • No place for uncertainty

I of the core limitations of a Gantt nautical chart is that it perfectly serves for projects where all the tasks, milestones, deliverables, and dates are known from the start – all in all, this is how the Work Breakdown construction works.

Nevertheless, this is not the dead finish. Efficient Gantt chart creators permit making adjustments at any moment of project evolution. The Machine scheduling function will change the dates of interdependent tasks automatically.

  • May not be suitable for as well large projects

This is an arguable point. Withal, some managers detect information technology challenging to work on long-term projects of two and more than years with the help of a Gantt chart. They say that calculation new tasks and resources to a plan will force yous to constantly scroll up and down your chart to find the item you are looking for.

However, breaking downwards a large project into smaller ones tin can turn this disadvantage into a do good. Also, search options are at your service.

  • It needs to be constantly updated (doubtful)

Yeah,
projects will require fourth dimension on management and updates.
But what does not require it to practise work?

All the work you lot do will have your fourth dimension. Nevertheless, you tin brand these processes shorter turning yourself into a rockstar of a certain application where you are like a duck to water.

Where to use a Gantt chart?

Thanks to timeline and tasks oriented nature, Gantt charts find their application in dozens of spheres with few limitations.

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Gantt chart for IT evolution:

  • Website development.
  • Software development.
  • Game development.
  • Program development.
  • Active software evolution.
  • App development.
  • Android awarding development.
  • Mobile app development, etc.

Gantt chart for structure:

  • Structure project schedule.
  • House construction, renovation, remodeling, etc.
  • New home construction.
  • Construction direction, etc.

Gantt chart for outcome planning:

  • Performance planning.
  • Conference planning.
  • Fundraising event planning.
  • Exhibition planning.
  • Workshop planning, etc.

Gantt chart for marketing campaigns:

  • Product marketing.
  • Content marketing.
  • Digital or online marketing.
  • Offline marketing, etc.

Gantt nautical chart for design:

  • Architectural pattern.
  • Web design, etc.

And many more!

What is a Gantt nautical chart template?

A Gantt chart template is the ready-made chart with typical tasks and dates that you tin can employ in a sure industry.

Powerful solutions offer Gantt chart templates for a variety of industries:

  • Software development.
  • Construction.
  • Marketing.
  • Professional person services or maintenance.
  • Manufacturing.
  • Retail.
  • Education.
  • Event planning.
  • Design.
  • Consulting, etc.

Conclusion

Gantt diagrams are tools for robust task direction, project planning and scheduling, resource and cost direction too every bit for advice and collaboration on a project.

What’s your attitude to Gantt charts? Exercise y’all utilise whatsoever software? Delight share your experience with us in the comments below.

Get Organized 5 Simple Steps For Getting Started With Gantt Charts

Source: https://blog.ganttpro.com/en/ultimate-guide-gantt-charts/