10 Tips How To Manage Your Files With Windows 10s File Explorer

File Explorer in Windows has inverse in expect, experience, and functionality over the years, but its basic goal has always been to help you manage, view, and launch the array of documents, photos, and files nestled on your PC. Even if you’ve been using Windows for a long time, in that location are likely features in File Explorer that you may not know about or oasis’t used in awhile. And that’due south fifty-fifty more true in Windows 11, which has tweaked File Explorer visually and functionally.

Inside File Explorer, you lot’ll see a Quick Access section that displays your almost ofttimes used folders and recently used files. A dedicated Share push allows you to quickly share files from File Explorer. If you lot’re a OneDrive user, the file storage service is embedded inside File Explorer then you tin can easily store and sync files in the cloud. Read on for other useful features that will ease your employ of file management in Windows.


1) Customize Quick Access View

The Quick Access section of File Explorer appears at the top of the left pane and displays your about ofttimes used folders besides as recent files. As this section is habitation to the folders you lot desire to admission about ofttimes, you can customize the Quick Access view to make it more useful.

Customize Quick Access

To add any folder in File Explorer to Quick Access, right-click the folder and select
Pin to Quick Admission
from the pop-up menu, or drag and drop the folder to the entry for Quick Access. Annotation that y’all can pivot local folders besides equally folders from network drives and those from integrated cloud services such every bit OneDrive or Dropbox.

Add folders

To remove a binder from Quick Access, right-click it and select
Unpin from Quick Access
from the popular-upwards.

Remove folders

You can change the order of the folders in Quick Access. Simply drag and drop one folder college or lower in the listing until you’ve organized them all according to your preferences.

Change order of folders

Quick Access even plays a role in the Windows taskbar. Right-click on the File Explorer icon on the taskbar, and your pinned folders for Quick Access appear in the menu.

Pinned folders on Taskbar

Not crazy nearly Quick Admission? You can stop information technology from automatically adding oft used files and folders.

In Windows ten File Explorer, click the View tab at the top to display the View ribbon. Click the Options icon just above its down arrow. In the Privacy section of the Full general tab, click the checkboxes for
Show recently used files in Quick access
and
Show frequently used folders in Quick access
to turn them off. Click OK.

Folders and files

In Windows 11 File Explorer, click the “See more” ellipsis icon at the superlative and select Options from the menu. In the Privacy section of the General tab, click the checkboxes for
Bear witness recently used files in Quick access
and
Testify oftentimes used folders in Quick access
to turn them off. Click OK.

Recently used files volition disappear and no longer populate. Your frequently used folders will still appear simply end populating.

Recently used files will disappear


2) Launch File Explorer to Evidence ‘This PC’ By Default

In Windows x and 11, File Explorer launches in Quick Access view by default. But you can tweak this and revert to the “This PC” view instead.

In Windows ten File Explorer, click the View bill of fare and then click the Options icon. From the Binder Options window, click the
Open File Explorer to:
setting and apply the drop-down card to modify information technology from Quick Access to “This PC.” Click OK and then close File Explorer.

Windows 10 setting

In Windows 11 File Explorer, click the “See more” ellipsis icon at the top and select Options from the carte. From the Folder Options window, click the
Open File Explorer to:
setting and use the driblet-downward menu to change information technology from Quick Access to “This PC.” Click OK and and then close File Explorer.

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Windows 11 setting

The side by side time you open up File Explorer, you’ll be taken to the “This PC” view.

This PC


3) Turn the Ribbon On or Off in Windows 10

Windows x File Explorer displays a ribbon full of commands for the Home, Share, and View categories. By default, y’all take to select each tab to display the ribbon, then click another office of the screen to make it disappear. This saves space since the ribbon appears only when you demand it. Even so, you tin tweak information technology so that yous always see the commands available for the current ribbon.

At the very top of the File Explorer window, click the
Customize Quick Access Toolbar
arrow to the right of the folder icon. Yous’ll see a bill of fare with dissimilar commands, including one to minimize the ribbon, which will likely sport a checkmark in front of it. Select this option to change the size of the ribbon. Maximizing the ribbon volition brandish information technology in total view all the time. Minimizing the ribbon will restore the default functionality to disappear when not in use.

Ribbon on or off


File extensions are a primal way of revealing the types of files displayed in File Explorer. A file with a .DOCX extension is a Give-and-take document, a file with a .JPG extension is a JPEG image file, and a file with a .PDF extension is obviously an Adobe PDF file. Merely sometimes you may not want or need to meet the extension, especially if y’all already know the file type based on its name or location. Yous tin can plough file extensions on or off hands plenty.

In Windows 10 File Explorer, click the View tab at the top to brandish the View ribbon. Click the box next to
File name extensions
to turn on the checkmark and reveal the extensions. Click off the box to remove the checkmark and hibernate the extensions.

Windows 10 Show or Hide File Extensions

In Windows xi File Explorer, click the View bill of fare at the acme and move your mouse to Show. Uncheck the option for
File proper name extensions
to turn them off. Check information technology again to turn them back on.

Windows 11 Show or Hide File Extensions


five) Display Your Libraries

Windows offers a Libraries feature in which you lot can business firm your nigh often-used folders, but information technology doesn’t show your libraries by default. If you like to employ libraries and want them easily accessible, you first take to set them to display in File Explorer.

To do this in Windows 10 File Explorer, click the View tab and so click the icon for
Navigation pane. From the pop-up menu, click
Testify libraries. Your libraries and then announced toward the bottom of the left pane in File Explorer.

Windows 10 libraries

In Windows 11 File Explorer, click the “See more than” ellipsis icon and select Options. At the Options window, click the View tab. Curl down the listing of items and check the box for Show libraries. Click OK.

Windows 11 libraries


6) View Different Panes in File Explorer

File Explorer offers diverse panes to display certain information about folders and files. You lot can turn those panes on or off to see or hide specific details.

To start, the Navigation pane on the left side of the window displays all the drives and folders on your PC, so you tin can easily explore them. Yous’ll likely want to leave this pane alone, but you lot can turn information technology off to create more space for the other pane.

In Windows 10 File Explorer, select the View tab in the ribbon, click the Navigation pane icon, and uncheck the checkmark adjacent to
Navigation pane. To re-enable the pane, click the icon and click the control back on over again.

Windows 10 Navigation pane

In Windows xi File Explorer, select the View carte, move to Show, and uncheck the option for Navigation pane.

Windows 11 Navigation pane

The Preview pane lets you lot encounter the contents of certain types of files without actually opening them, such as photos, Word documents, Excel spreadsheets, PDFs, and more. Information technology’s a handy way to peek at a file without having to launch its associated programme.

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To enable the Preview pane in Windows 10 File Explorer, click the View tab and then click the option for
Preview pane. At present select a item file, such as an prototype or PDF, and you’ll meet it previewed in the correct pane of File Explorer.

Windows 10 Preview pane

In Windows xi File Explorer, select the View menu, move to Bear witness, and check the option for Preview pane.

Windows 11 Preview pane

The Details pane shows y’all key data on individual folders and files, such as the proper name, size, and concluding modified engagement. To plow enable this pane in Windows 10 File Explorer, click the
Details pane
choice on the View tab of the ribbon. Note that you can display the Preview pane or the Details pane, merely non both together.

Windows 10 Details pane

In Windows 11 File Explorer, select the View menu, motion to Show, and check the selection for Details pane.

Windows 11 Details pane


In Windows 10, File Explorer offers a Quick Access Toolbar at the meridian with icons for certain default commands and feature. Yous can hands customize this toolbar to add or remove icons. Right-click the down arrow at the terminate of the Quick Admission Toolbar. Check any items you want to add together; uncheck any y’all wish to remove. You can likewise reposition the toolbar below the ribbon.

Quick Access Toolbar


Right-clicking a folder, file, or other object in File Explorer triggers a carte du jour with a series of commands that vary depending on what y’all’ve selected. At a minimum, the menu features commands for Cut, Copy, Paste, Delete, Rename, Ship to, Share, and Properties. Additional commands appear not but based on what you’ve selected only on what applications you’ve installed that hook into this menu. In Windows 10, just correct-click on any object to meet and use the carte du jour.

Windows 10 Context Sensitive Menu

The problem with the context menu is that the more than applications you install, the more than lengthy and cluttered the menu becomes. To bargain with this problem in Windows 11, Microsoft pared down the menu to display sure core commands equally icons and removed other commands considered extraneous. Seeing all the commands requires an extra step. Right-click on an object in Windows xi File Explorer. The commands for Cut, Copy, Paste, Rename, Share, and Delete appear as icons at the top. To see all the commands, click the entry for Show more options.

Windows 11 Context Sensitive Menu

In Windows 11, yous tin can restore the classic context menu by default via a Registry hack. Open the Registry editor by click the Search icon and typing
regedit. Open up the outcome for Registry Editor.

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Navigate to the following folder: HKEYElectric currentUSER\SOFTWARE\CLASSES\CLSID. Right-click the CLSID folder, select New and then Cardinal. Name the new fundamental {86ca1aa0-34aa-4e8b-a509-50c905bae2a2}.

Correct-click the new key, select New and then Primal. Name that new fundamental InprocServer32. Double-click the key named Default within the InprocServer32 cardinal. Make certain the value data for the Default key is blank.

Restart Windows. Reopen File Explorer, right-click on an object, and y’all should see the full legacy context bill of fare dorsum in place. To revert back to the new menu, reopen the Registry Editor and delete the {86ca1aa0-34aa-4e8b-a509-50c905bae2a2} key yous created.

Windows 10 Context Sensitive Menu Registry Hack


9) Nix and Unzip Files

In Windows 10 and xi, File Explorer includes built-in functionality to compress and decompress files as zip archives. To compress a serial of files in Windows 10, select and then right-click the files. From the menu, motility to Send to and select Compressed (zipped) binder. The zipped file is created, which you lot tin can and then rename.

Windows 10 Zip

In Windows 11, select and right-click the files you wish to compress. From the menu, select the control for Compress to Zip file. Rename the resulting cypher file if you wish.

Windows 11 Zip

To decompress a zipped file in Windows 10 or eleven, right-click the file and select Extract All. Confirm the destination and click the Excerpt push button.

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Windows unzip


Y’all can share a folder or file with a person or application of your choosing, another handy choice that saves you lot time and attempt.

In Windows x, select the folder or file you wish to share. Click the Share tab at the pinnacle of the screen to display the Share ribbon. Click the Share icon to open a small window with a list of people and apps with which y’all can share that file. The number of apps listed will depend on the type of file and which apps are already installed. Select the person or app you desire to receive that item.

Windows 10 Share

In Windows 11, select the binder or file and click the Share icon on the top toolbar. Again, select the person or app with which you want to share the item.

Windows 11 Share


11) Manage Your Photos and Images

To some extent, you can tweak your photos and other image files in File Explorer. Right-click a photo in File Explorer and use the
Rotate correct
or
Rotate left
commands to modify the orientation of the paradigm. To plough a photo into your Windows wallpaper, correct-click on it and select
Set up as desktop groundwork
from the menu.

Rotate photos

In Windows 10, you tin too watch a slideshow of all the photos in a item binder. After selecting an prototype, click the Picture Tools tab and then select Slide Show. Now simply sit back and enjoy the show. Each image appears for about five seconds, but you can click an paradigm to advance to the adjacent one. Right-click on any image in the slideshow to display a pop-upwardly menu that will let you modify the speed, go forward or backward, suspension the evidence, or exit.

For some reason, Microsoft removed the slide testify characteristic in Windows 11 File Explorer. You’ll take to open the Photos app if y’all want to see a slide show of all your photos.

Windows 10 slide show


12) Search for Files and Documents

You can search for specific files by name, extension, or other attributes. You can as well use the always popular “?” or “*” wildcard characters to seek out files with sure names or extensions. In File Explorer, click the folder that contains the file you wish to find. In the upper-correct corner, yous’ll meet a search field with a magnifying-glass icon.

Let’s say you’re looking for a file with the word “business organization” in the championship or contents. In the search field, type the give-and-take and then click the correct arrow to run the search.

Now, let’s say you desire to narrow the search to simply Word documents with “business organisation” equally part of the filename. In the search field, blazon business organization.docx, and File Explorer returns merely Word documents in the results.

Search for Word documents

You tin can further expand your search to include every file of a specific blazon. Maybe you’re looking for all PNG files. Just blazon *.png in the search field.

Seach for PNG files

You lot’ll notice the Search menu or ribbon contains a host of other ways to refine the search. Y’all tin search by kind, size, modified date, and other properties and fifty-fifty save your search to use it again in the future.

Refine search

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10 Tips How To Manage Your Files With Windows 10s File Explorer

Source: https://www.pcmag.com/how-to/10-tips-how-to-manage-your-files-with-windows-10s-file-explorer