Microsoft Teams Is Taking Over The Dreaded Parent Teacher Conference

If you’re a schoolhouse leader or Information technology Admin deploying Microsoft Teams for the beginning fourth dimension, your goal is to set your administrators, schools, and educators upward for success from 24-hour interval one. Brush up on some best practices for architecting your teams and channels to ensure streamlined communication and time-saving organization. We’ve broken it down for you in this handy guide.

To model best practices from the showtime, we recommend adding educators to fewer, better-organized teams instead of creating separate teams for every schoolhouse initiative. As educators begin participating in Teams to communicate with colleagues and administrators, they’ll simultaneously begin learning how to organize and optimize their teams for students. This approach tin be a fantastic strategy for game-irresolute Teams adoption in your school or district. We remember y’all’ll capeesh the interdepartmental efficiency and improved communication as well!

First, permit’s review the squad types available for educators

Team types distinguish between Classes, Professional Learning Communities (PLCs), Staff, and Others, such as clubs or interest groups.

Learn more than:
Choose a team blazon to interact in Microsoft Teams

Recommendation: Commencement with staff teams

We’ll exist primarily focusing on staff teams, which volition assistance you organize your district by school leadership, school, and/or department. Think of this as your pilot. From at that place, educators learn and become comfy with Teams as a tool, giving them confidence in deploying it in their classrooms. Notation that all team types contain channels that can be customized past scenario. We cover more examples below.

What are staff teams and channels?

Y’all can create staff teams for different projects, activities, committees, and processes as needed. Team leaders can invite others in the school or district to bring together as squad members.

Note:Information technology may exist tempting to map a agglomeration of your email distribution lists to individual staff teams, but Teams is about working in a highly collaborative environs toward a common goal. Y’all tin overcome the limitations of distribution lists past creating your staff teams at the right levels for working groups in your school or district.

Individual staff teams tin can be further organized into channels that comprise tabs for conversations, files, notes, and more. Channels should be created based on the team’s different needs, for example, by topic, subject, or subject. Tabs enable staff to upload, review, and edit files, notes, and customized content (such as documents, spreadsheets, presentations, videos, external links, other applications, and more). This content is then easily accessible to everyone on the team.

What is the General aqueduct?

Every blazon of team includes a General channel. We recommend using the Full general channel in any team as a space to post announcements, introduce staff, and share important documents that need to exist referred to oft. Yous can make the General channel read-only (i.e. stop anyone from posting there) by changing its settings.

Teams for Education sample scenarios

Take a look at the goals for your department, school, or district and brand a determination on:

  • The current reporting responsibilities y’all have.

  • The goals of email lists or meetings that could be converted to online conversations and file-sharing.

  • How you’d like communication to menses and who is reported to.

  • The key members needed on each team, and the roles they should play.

  • The best fashion to organize files and conversations in each team.

Below, nosotros’ve pulled together samples of how a district, school, or other department could approach setting up their teams and channels to streamline collaboration and put everything in ane place. Keep in mind, these are just ideas to get y’all started. Every district, schoolhouse, and section has its ain unique set of needs.




Files and apps


School Board

Department of Instruction

Large-scale educational initiatives

(Staff or PLC team)

School Board president, members, and trustees

Committee chairs


Arrangement leaders



Calendars and timelines

Channels for each district, county, or organization.

Channels for committees or sub-teams

Goal tracking

Ability BI to track pupil data and accomplishment.

Website portals

Updates to country/state/province standards and laws.

Board meeting minutes, attendance, comments, and notes.

Policies and procedures

Salvage time

Reduce unproductive email bondage

Streamline 2-way advice betwixt stakeholders, administrators, and school leaders.

Increase venues to receive and track feedback.

Create i place to admission coming together minutes and important documents.

Help contribute to transparency and efficiency of large-scale operations

School Leadership

(Staff team)


Support staff

Schoolhouse leaders responsible for updating the superintendent on cardinal initiatives.

School board meetings

Channels for each school.

Aqueduct to chart progress on district-level objectives.

Ability BI to track pupil data and accomplishment.

Charter information

Updates to country/state/province standards and laws.

Board coming together minutes, attendance, comments, and notes.

Policies and procedures

Staffing and hiring initiatives


Relieve fourth dimension

Reduce unproductive email chains

Create one place to access meeting minutes and important documents

Create a “newspaper trail” to reference for of import district-wide discussions.

School departments

Examples: Special Education, Linguistic communication Arts, Loftier School Mathematics

(PLC or Staff team)

School leaders and/or department chairs


Professional evolution

Standards and learning event goals

Budgets, Scheduling

Curriculum collaboration

Classroom observations

IEP planning

Staff meetings

Classroom observation notes

Staffing and hiring initiatives

Semester/Quarter Calendars and dates

Employee handbook

Professional development resources

Planning and curriculum resource


Staff meeting notes


Tide charts

Student piece of work samples

Save time

Reduce unproductive email chains

Create one identify to access meeting minutes and important documents

Encourage every educator to contribute in a more equitable way and provide customs

Create a “paper trail” to reference for important commune-wide discussions.

Provide an informal and less intimidating venue to share teaching ideas and feedback


(Staff team)

School leader

Back up staff


Assemblies and school-wide result planning


Safety programme policies and communication


School comeback planning

Classroom observations

Substitute requests

Research and/or working groups

IEP planning

Employee or schoolhouse handbooks

Staff meeting agendas and notes

Course observation notes

Lesson plans

Examination information results

Professional evolution planning



Tide charts

Save fourth dimension

Reduce unproductive electronic mail chains

Allow for positive staff interactions

Provide a collaborative workspace

Relieve budget through copy and paper cost savings

Educational technology

(Staff or Other team)

School leader

Staff development professional

Instructional coaches

Educational technology specialist

Curriculum and software pilots

Device and site evaluations

Event and training planning

LMS/Sis coordination



Policy documents

Field feedback


LMS/Sister troubleshooting and credentials

Save time

Reduce unproductive email

Provide a “train the trainer” surroundings for key technical support staff at the schoolhouse

Consolidate technical and curriculum outreach goals in one place

Information technology department

(Staff or Other team)

Information technology ambassador

Information technology support staff

Educator technology leads

Instructional passenger vehicle

Educational engineering science specialist

Device schedule and tracking

Support requests

Device purchases and rollouts

Network tracking

LMS/SIS coordination


Lodge information


Support tickets and troubleshooting


Device request and checkout forms

Save time

Reduce unproductive email

Provide a “hub” for school or district-broad tech support and troubleshooting

Centralize device management

Encourages IT appreciation for app and allows them to provide superior tech support to tech timid staff.

Educator PLC

(PLC team)


Educating Administration

Learning groups

Curriculum evolution

Professional development

Open thread forum


Course texts

National Boards support group

Training and back up resources

Standards references

Schoolhouse and section goals

Inquiry findings and manufactures


Student piece of work samples

Save time

Reduce unproductive email chains

Encourage every educator to contribute their expertise and bolster customs

Provide a infinite for educators —virtual “educator’s lounge”


(Class team)


Educating Students



Small group work



Groups for differentiated learners


Class rules

Pinned reference sheets and websites

Course content




Permission and absenteeism forms

Microsoft Forms quizzes



Encourages 21st
century learning

Amplifies every student phonation

ISTE 4 C’s

Digital transformation in the classroom

Encourages digital citizenship

Gives students access to course materials regardless of home access to devices or Microsoft 365 suite

Encourages executive functioning

Saves fourth dimension

Centralizes assignments and grading in one place

Makes it easier to share and distribute assignments and course content

Provides a rich space for collaboration

Hither are just a few examples of educators and staff working together that transfer well to staff teams:



School Comeback Advisory Committees (SIAC)

Effective school improvement programs and initiatives require staff access to rich information analytics (such equally percentile rankings) and like shooting fish in a barrel collaboration among diverse teams that include administrators, faculty, and others across the district.

Incident response plans

When an incident (such as a health run a risk) occurs, fast and accurate communication helps ensure an effective response. Using Teams, incident response teams can easily typhoon and share timely, relevant information with students, parents, and the customs, as well as coordinate boosted resource (such as schoolhouse nurses).

Social and Emotional Learning (SEL) programs

SEL programs can promote academic success and positive behavior while reducing emotional distress and general misconduct¹. Channels in Teams can exist organized, for instance, effectually the five key SEL competencies: self-sensation, self-direction, social awareness, human relationship skills, and responsible conclusion making.

Instructor evaluations

Evaluating educator performance is a time-consuming, but important regular activeness. Using Teams, administrators can share professional development resources with all educators in the General aqueduct and manage individual communications (in Conversations) and content (for instance, using OneNote Staff Notebooks) with private educators in separate channels.

Creating a bureaucracy

Within your district or schoolhouse, it’southward possible to create teams that follow an organizational structure. Utilize this approach if you lot accept strict reporting requirements, manage a big commune with high staff numbers, or aim to increase transparency across a diverse set of schools and employees. Here’s how that might expect, with teams “reporting” upwardly the chain to other teams. This ensures school leaders, staff, and educators are members of relevant teams.

Sample team hierarchy in Microsoft Teams

How to name your teams

Nosotros recommend using School Data Sync (SDS) to create your teams. School Information Sync is a free service that pulls rosters and names from your Sis. This ensures consequent naming across the commune. Memberships volition update automatically as students change classes or schools. That said, many schools and districts accept shared their ain “tips and tricks” for naming staff, PLC, or staff teams:

Department or PLC squad

Course subject name + grade year + schoolhouse location (Ex: Physics 2022 Pineview)

Building code or proper name + department/grade level (Ex: PHS 7)

School code + section (Ex: PHS History Section)

All-school teams

Prefix with school initials (Ex: PHS)

Class teams

Schoolhouse code + field of study fourth dimension table code + year (Ex: PHS  11PH1  18-nineteen)

Suffix by year for piece of cake archiving (Ex: 2022-19)

School initials + educator’southward proper name + form name (Ex. PHS Asher Adv Eng 11A)

Start with educator’due south last proper name so it’s easy to search for grade by name. (Ex: Asher Adv Eng 11A PHS)

See Teams in activeness. Sample squad and channel views:

For schools, staff, and departments:

Channels in a Staff team for school leaders.

Channels in a Staff team.

Channels in a PLC team.

For educators:

Channels in a high school class team.

Channels in a 7th grade teacher's class team.

Channels in a 4th grade teacher's class team.

Get more than support

Microsoft Teams for Education It Admin Quick Beginning Guide

Microsoft Teams Quick Showtime for educators and students

Microsoft Educator Center for professional development and training

Microsoft Teams Getting Started Guide for School Leaders

School Data Sync

Microsoft Teams for Teaching support

Microsoft Teams for Didactics grooming

Additional resources for educators

Microsoft Teams Is Taking Over The Dreaded Parent Teacher Conference


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